When it comes to the mess that can accumulate in your home or office, a bunch of messy paper is most upsetting. Disorderly papers are the embodiment of your delays in some decisions and delays in the obligations. At www.michellejohal.ca we know how important that is, which is why we will give you some tips on how to organize your work place according to your needs.
In this situation, you can never be sure whether something that is at the bottom of the pile has long to be worked out, arranged or handed over to someone. But, simply and properly arranging paperwork in the appropriate system, where everything will be easily accessible and transparent, can help you to be much better organized and productive. Apply these steps and say goodbye to the piles of paper.
How to organize paperwork
Determine the place where you will only keep the papers you’ve received until you divide them. The first step in sorting out this chaos is to determine the right place to collect obtained papers that you cannot address the same point. So, determine the best location for this purpose. It’s usually a place near the front door (your home or office). If you are not sure where to set up your paper collection system, be sure to put them in a box. You probably do it unconsciously, but you’ve certainly gotten a habit of leaving mail in one place, so it’s most logical to choose that place. Once you’ve finally set up a location, place an ornamental box, knit cart, rack or some point and declare it the only place you will leave new papers and mail. This will prevent the papers from being scattered all over the house or office in various piles.
Establish an Active Paper System
Once you have set up a collection system, the next step is to establish a system for three different types of paper: active, reference, and archived papers. Let’s start with the active paper. They are the most important because they contain some kind of task you need to do and work, so you need to dedicate to them at the moment. A typical example of active papers are bills, letters, and other mail that you need to send, invitations to various receptions, licenses for certain activities, that is, papers related to an action you need to perform. Keep in mind the convenience of establishing a system for this type of paper. It is best to keep them near the place where you are performing the tasks to which the papers relate, therefore most often it will be near your desk. Find the appropriate size folder. If necessary, create a folder with partitions or multiple registers in different colors for different types of active paper so you can sort them nicely. This will make it easier for you to do your work more quickly.